Updated: 25 February 2018
Hawkesbury Musicians’ Network Incorporated (INC1700131) is committed to maintaining private information provided by our members. The following explains the data gathering and handling processes, and data-use practices for hmn.org.au (the Hawkesbury Musicians’ Network website). This statement may be updated on occasion, so we invite you to revisit this page every now and then.
Purpose of Collecting Information
Hawkesbury Musicians’ Network (“HMN”) was created to provide opportunities for musicians living in the Hawkesbury to:
- Connect with other local musicians
- Promote their music to a local and international audience
- Advertise local gig information
- Learn from, and contribute to, a knowledge base
- Access information about local music-related services, organisations and businesses
Ultimately, a broader aim is to highlight the talent that our local area has to offer and to build the reputation of the Hawkesbury as having a strong arts community.
For these purposes, HMN offers musicians an opportunity to provide information that will enable them to connect with others in the network, to promote their music, and to maintain their membership. Therefore, HMN will collect Profile Information, Confidential Information and Email Addresses.
The HMN website allows members to set their own privacy levels.
- You can set your ‘Find a Musician’ profile to be visible to the public and site members, or to site members only;
- You can hide your online status from other logged in members and the public;
- Site visitors who are not logged in can access your user profile, the member listing and member stream, but cannot post or comment;
- You can control who is allowed to post on your profile stream: Site Members, Friends Only, Only Me
- Privacy settings for the following options can be set to Public, Site Members, Friends Only, Only Me:
- First and Last Name
- About Me / Bio
Confidentiality of Private Information and Email Addresses
In order to join the HMN, you will need to provide the following information:
- First and last name
- Profile/user name, band name or organisation name
- Email address
You have options as to what information you would like to appear in your profile, with the exception of your email address, which cannot be seen by other members. Any information you choose to hide on your profile will remain confidential. We may use this information to customize your experience with hmn.org.au, for instance, to advise you of upcoming events that might be of interest to you. Your confidential information will never be sold or shared with anyone else, including individuals or third-parties. We will only disclose your personal information, however, if we are required to do so by law.
Part of joining HMN means agreeing to receive emails from us concerning your membership. You may also receive emails about upcoming events and promotions but you have the choice to opt-out if you do not wish to receive these emails by going to the ‘Advanced Settings’ page and clicking the ‘Subscribed’ button next to your profile picture. HMN will not provide your email address to anyone else, and we will not sell it or make it available to any third-party. Again, we will only disclose your email address to authorities if we are required to do so by law.
By default, your profile is set to send you email notifications for all site interaction (e.g., profile likes, post likes, friend requests, etc.). You have the ability to turn off email notifications in your User Profile Preferences under the ‘Notifications’ tab.
Engagement with Member Businesses and Other Organisations
Local businesses and organisations can join the Hawkesbury Musicians’ Network and their profiles will be held within the “Find a Business” database. HMN will not provide other member information to these business and organisations. Any dissemination of promotional material from member businesses and organisations will be done on the HMN site, or via member emails. If you do not wish to receive promotional emails from HMN containing information about promotions, you have the choice to opt-out. This can be done any time by going to the ‘Advanced Settings’ page and clicking the ‘Subscribed’ button next to your profile picture.
If you contact us via the online form, we will use the email address and information entered to respond to your questions or concerns. Your email address will not be sold or made available to any third-party. However, it will be disclosed if required by law.
If you contact us via our email address (firstname.lastname@example.org), we will use the email address and information entered to respond to your questions or concerns. Your email address will not be sold or made available to any third-party. However, it will be disclosed if required by law.
Collection of Other Information
Our system records your IP address, browser type, device type, operating system and other technical information but this information is only used for website diagnostics and analytics. It is not linked to any identifying information and will not be shared with any other person or organisation. However, when required by law, this information will be disclosed to the relevant authorities.
For your safety, we firmly request that you do not provide your email address or any other identifying information (e.g. home address) in any Knowledgebase forums or in your profile blog posts. Providing this type of information can result in others disclosing your information for purposes such as spamming.
Our website contains links to other sites, including YouTube, Facebook, Soundcloud, and other businesses and organisations. Please be aware that these links take you to other websites that will have different privacy policies than ours. The Hawkesbury Musician’s Network takes no responsibility for the material contained on these external websites, or for events occurring as a result of activities you engage in on these sites. If you find that an external link contains offensive material, please contact us and we will investigate the link, and remove it where necessary.
Cancelling your membership and removing your profile
If you wish to cancel your membership and remove your profile, you can do so at any time. Membership cancellation removes all your confidential and profile information, and your posts. Your account will be deleted from the site and this cannot be undone. To cancel your membership, go to your User Profile Preferences, go to the ‘Account’ tab and click “Delete” button under the ‘Profile Deletion’ section.
The Hawkesbury Musician’s Network website has several layers of security that protect your information, and passwords are encrypted. However, while all effort is made to secure the data, we cannot provide definitive assurances that the site is impenetrable in the face of unusual attacks.